Setting up unit details and availability
by Platuni | 30 Dec, 2025 | 5 mins read
Platuni
30 December, 2025
5 mins read
Setting up unit details is one of the most important steps in configuring your property in Platuni Property Manager. Each unit carries its own rules, pricing, availability status and unique attributes. These settings influence how applications flow, how charges are calculated, how maintenance is tracked and how residents experience the platform.
A well defined unit ensures accurate listings, smooth leasing, proper financial tracking and clear communication across your team. This guide explains how to set up each part of a unit, how to mark its availability and how to assign special tags that help you manage different housing types.
Marking units as vacant, occupied or under renovation
Platuni uses the unit status to determine whether a space can receive applications, show in listings or remain hidden until ready. Accurate status tracking helps your team stay aligned, prevents double leasing and gives you a real time view of your property’s occupancy.
Vacant
Use this status when the unit is ready for a new resident or will be ready soon. A vacant unit can:
• Appear in listings if you choose to publish it
• Accept applications
• Show availability in your internal reports
Vacant units should have full details added, including rent, amenities and photos.
Occupied
Set this status once residents have moved in and an active lease exists. An occupied unit:
• Does not appear in listings
• Cannot receive new applications
• Displays resident information, charges and maintenance activity
Keeping occupied status accurate ensures your team avoids confusion during move in and move out cycles.
Under renovation
Use this status when a unit is not ready for residents or applicants due to cleaning, repairs or construction. An under renovation unit:
• Stays hidden from public listings
• Cannot receive applications
• Remains visible to your team for management purposes
This status helps stop accidental applications and prevents leasing commitments before the unit is ready.
Setting rent, deposit, utility rules and fees per unit
Each unit has its own financial structure. Platuni allows you to set these details clearly so charges, payments and reporting all reflect the correct amounts.
Rent amount
Enter the base monthly rent for the unit. This amount:
• Appears in listings
• Becomes a recurring charge once a resident signs a lease
• Flows into your financial reports
You can update the rent later when adjusting prices or processing renewals.
Deposit rules
Deposits vary by region and by property type. Examples include:
• Security deposit
• Last month’s rent
• Key deposit
• Damage deposit
Platuni allows you to specify deposit amounts and rules for each unit so your leasing process remains consistent and compliant.
Utility rules
Unit level utility rules clarify what is included in rent and what is billed separately. You can specify:
• Which utilities you cover
• Which utilities the resident is responsible for
• Whether utilities are fixed charges or calculated separately • Seasonal adjustments if applicable
Setting these rules early avoids confusion when residents receive their monthly charges.
Additional fees
Some properties charge fees based on unit type or usage. Examples include:
• Parking • Storage • Amenity access • Pet fees • Furnishing fees
You can add these fees per unit so they carry through to charges and leases without manual correction.
Assigning unit tags like student housing, subsidized, furnished
Unit tags help your team classify units and improve your ability to filter, report and manage specific categories of housing. Tags do not affect billing on their own, but they add clarity and structure to your workflow.
Student housing
Use this tag for units reserved for students. This tag:
• Supports roommate matching
• Aligns with academic lease terms
• Helps managers filter student specific buildings or floors
Subsidized
Use this tag for units that follow special pricing or program requirements. It helps teams:
• Track compliance rules
• Report on subsidized vs. market rate units
• Maintain correct documentation and rent structures
Furnished
Use this tag for units that come with furniture or equipment. It helps your team:
• Track which units require staged maintenance
• List furnished units accurately
• Add furnishing fees if your property uses them
Additional tags
Depending on your property, you may add tags such as:
• Pet friendly
• Accessible
• Short term
• Renovated
• Room only
Tags help you slice your portfolio in meaningful ways and quickly identify units based on special features.
Putting it all together
Once unit details are complete, your property becomes fully functional inside Platuni. Accurate unit setup supports:
• Smooth leasing and application flow
• Clear listing information
• Correct rent and fee calculations
• Better maintenance management
• Accurate occupancy tracking
• Meaningful reporting for owners and operations teams
A structured unit setup ensures that every part of your platform aligns with real world conditions, reducing errors and giving your team confidence as you manage daily operations.
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